Procurement Schedule

Streamline the planning, execution and reporting of procurement activities all within a single, cloud-based tool

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Still managing procurement schedules in spreadsheets?

If any of these sound familiar, you're not alone:

Are you relying on teams to consistently update spreadsheet-based procurement schedules, which is manual and time-consuming?
Have you found that information in an offline procurement schedule is out-of-date when you need to use it?
Are you having difficulty sharing procurement updates across the project team and up to management?
Is each project team managing and tracking procurement differently?
Have you been waiting for fortnightly or monthly project updates instead of getting an understanding of procurement status in real-time?

If you answer yes to any of these questions, Felix is here to help.

Have all the functionality you would expect to see in a spreadsheet, with the additional benefits of:

Improved collaboration and efficiency

Improved collaboration and efficiency

Easily share procurement updates across teams and managers by using an online solution that’s updated in real-time. Reduce the reliance on emails, attaching spreadsheets or working with risky shared file drives.

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Centralised tendering activities

As the procurement schedule is housed in Felix, this links to other downstream procurement activities including the RFQ and Recommendation for Award process, and certain data points are automatically updated throughout.

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Transparency for minimised risk

Project team members work from one schedule, with controlled permissions that allows them to view or edit the information relevant to them. Track updates to the schedule through audit trails, ensuring accountability.

For Contract Administrators:

Never miss a deadline: Observe key dates to ensure projects are on-track and meeting deadlines, lowering the risk of delays or cost blowouts.
Seamless tender coordination: Use one tool to drive accurate tender preparation and utilise pre-populated information already executed within the schedule.
Work faster: Reduce the amount of data you need to manually input as Felix will automatically update the procurement schedule when dates, contract award value, status or contact details are updated as part of an RFQ.

For Managers or Executives:

Real-time status updates: Get timely insights on the procurement status of a project without having to rely on project teams to update first.
Easily track performance of packages: Monitor how budget and planned dates are performing against actuals. Observe packages at risk so you can take corrective action early.
Connected Procurement Management: Stakeholders, from operations to finance and executives, benefit from connected procurement planning and execution with all parties accessing information from Procurement Schedule.

Standardise how procurement is managed across projects

Capture the information needed to effectively manage your procurement.
Build templates that project teams can choose from when creating schedules, capturing necessary data points that introduce standardisation to the way procurement is managed and reported across your organisation.
Easily export key dates, budget and package information from your existing estimating or job costing software into a CSV file and import into Felix to get started.

A seamless flow of information and insights

As procurement information is centralised in Felix, the Procurement Schedule and Sourcing modules work together so that information is automatically updated within the platform.

When a Request for Quote is created directly from a package within Procurement Schedule, any updates to the RFQ status, award value or vendor response count is automatically synced to avoid the manual double handling of information across modules. This also ensures these data points remain accurate and up-to-date in real-time.

Easily track progress of all your events in your Procurement Schedule in one summary view.

Integrate with business intelligence tools to make strategic procurement decisions

Use Felix to capture and centralise information in Procurement Schedule, then use this data in business intelligence tools for effective demand forecasting:

Have an oversight of procurement at an organisational level and make strategic and cost-saving purchasing decisions
Consolidate procurement schedules across multiple projects to observe opportunities for volume-based discounts
Smarter procurement decisions ensure your organisation is getting the best value and best outcomes

What our customers say about Felix

"Felix provides real-time visibility of what stage the procurement process is at, from who is waiting on approvals to visibility of all documents and analysis."

Peter Bolanis | Head of Procurement & Contracts — West Gate Tunnel Project

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Frequently Asked Questions

Procurement schedule software is a digital tool used to plan, manage and track procurement activities across projects.  

Felix’s procurement schedule software replaces lengthy spreadsheets, complicated spreadsheets that quickly become out of date with a cloud-based tool to centralise timelines, packages and updates in one platform - helping teams reduce manual work and improve visibility. 

Yes. Felix replaces manual spreadsheet-based procurement schedules with a centralised, cloud-based solution where teams can plan, execute and track procurement packages in one central platform.

Using Felix procurement schedule software helps to eliminate the common pain points of manual, offline tracking.

Unlike static spreadsheets, Felix automatically syncs key data points – like RFQ status, award value and vendor response counts – across modules, eliminating manual double handling and keeping information up-to-date. This also reduces version control issues and ensures that all stakeholders are working from the most recent and accurate procurement schedule.

Procurement scheduling improves project delivery by synchronising the supply chain with project timelines and budgets – it helps to provide clear visibility into timelines, package progress and key milestones.  

With real-time updates, teams can identify delays early, coordinate more effectively and keep projects on track. 

Felix allows organisations to build templates that teams can choose when creating their procurement schedules, capturing the necessary data points that introduce standardisation to the way procurement is managed and reported across the organisation.

This means every team is working from the same structure rather than maintaining their own version of a spreadsheet.

With all procurement information centralised in Felix, stakeholders from operations to finance and executives benefit from connected procurement planning and execution, with all parties access the same procurement schedule.