Procurement & Vendor Management System | Felix

Struggling to manage vendors across projects and teams?

If any of these sound familiar, you're not alone:

Find the back-and-forth process of prequalifying vendors time-consuming?
Are you and your supply chain partners sick of wasting time repeating the same prequalification process for every project?
Are vendors providing incomplete responses to your prequalification questionnaires?
Fed up with chasing up your vendors insurances and licenses prior to expiration to help mitigate your supply chain risk?
Ever re-engaged a vendor only to find out later they performed poorly on another project?

If you answer yes to any of these questions, or feel you are spending too much time on low-value tasks, then Felix is here to help.

iStock-622798024 cropped 2

Introducing Felix Vendor Management

It’s time to take the administrative work out of vendor management.

Felix Vendor Management transforms manual processes into one easy-to-use platform that becomes your source of truth for prequalification, vendor management, compliance and performance evaluation.

Track procurement activity within Felix which then feeds back to your vendor profile, providing centralised insights across sites and projects. Compliance records are visible against each vendor, along with historical vendor performance, driving better procurement decisions.

Vendor Management is Felix’s core module. You can use it by itself or integrate with other modules for a compelling, end-to-end solution.

Streamlined vendor prequalification

Felix's Vendor Management module streamlines and centralises prequalification and ongoing vendor management compliance, eliminating task duplication and reducing administration time.

Using Vendor Management means that:

Vendors only need to register once. Once approved, they are ready to be engaged across all projects.
Information received is complete, reducing approval delays.
Prequalification questionnaires can be specific to a risk profile or project, with information routed to the right person for approval.
Approvals against low-risk criteria can be automated, saving more time.
AI-powered technology speeds up the process of compliance data collection during vendor onboarding.

Empower your project teams with easy access to a central vendor database

Stop working in silos by connecting your projects and supply chain in one platform. When using Felix, all your prequalified and approved vendors form one searchable database for your entire organisation. Easily save views for specific business units, projects or regions and reduce the administrative duplication.

Using Vendor Management means that:

You can rely on Felix for ongoing compliance. Receive automated reminders for renewals of insurances/licenses to ensure your organisation remains safe to work.
Critical information is summarised with the use of tags. Tags are icons that act as visual cues and sit against vendor profiles, providing a snapshot of unique business attributes and sharing critical information in sourcing workflows to project teams.
Reporting is made easy for local, indigenous owned, equal opportunity requirements and more. Streamlined and centralised information makes it easily accessible and adds value for future bids.

Performance evaluations lead to better procurement decisions

Your experience with a vendor today should inform tomorrow's procurement decisions.

With Felix, you can conduct periodic or discretionary performance evaluations of vendors against weighted criteria, which can be reflective of service type. Whether it’s close of contract or mid-contract, customise and choose from different evaluation templates to get a better picture of overall vendor performance.

Overall scores sit against vendor profiles, informing other organisational stakeholders of critical performance information to help guide future procurement decisions.

Seamlessly connect to your existing tech-stack

Felix feeds vendor information and insights into your existing ecosystem to enhance decision making and data quality.

Vendor data is seamlessly updated between Felix Vendor Management and your existing ERP, ensuring that vendor records always remain accurate and up-to-date.

Using business intelligence tools such as Power BI or Tableau? Not a problem! We also connect to many business analytic platforms, allowing you to understand your data better through the use of dashboards and visualisations.

What our customers say about Felix

We have reduced the time for us to invite, review and approve vendors by 70% which allows our engineers to focus on value-adding tasks.

— Abergeldie Complex Infrastructure

Managing the vendor onboarding process manually is very complicated and slow, and we had no way of capturing a supplier’s risk profile. Thanks to Felix, we’re streamlining this process, automating approval workflows and overall making the vendor onboarding process faster. It’s going to make a massive difference to my day-to-day and save me a lot of time.

Arron Airs — Procurement Officer, Warrikal

View more customer stories

besix-greyscale

BCE-greyscale-1

cimic greyscale

clough grey

cpb greyscale

downer

John_Holland_Logo B&W

Leighton-greyscale

LOR greyscale

macmahon greyscale

Martinus-greyscale

mcdow greyscale

mlg greyscale

monadel grey scale

new hope group

regis bw

scee_group_logo B&W

ugl grey scale

westgold grey scale

Frequently Asked Questions

Vendor management software (vms), also called supplier management software, is a digitised platform that enables business to manage third-party suppliers. It replaces manual processes like spreadsheets and emails, streamlining tasks such as onboarding, prequalification, compliance, and performance monitoring.
 
Felix’s vendor management software centralises vendor data, reduces administrative work and improves supply chain visibility. Felix helps organisations reduce risk by ensuring third-party vendors are compliant for work.

Felix replaces manual onboarding processes with a centralised, automated and risk-intelligent platform – saving time for both enterprise organisations and vendors, while improve compliance visibility.

Here’s some specific examples of how Felix vendor management software helps improve vendor onboarding and prequalification:

Centralised, one-time registration for vendors: vendors only need to register once. Once approved, they are ready to be engaged across all projects, eliminating task duplication and reducing administration time. This removes the frustration of repeating the same prequalification process for every new project.

Vendor self-service portal: Vendors access their own Felix portal and are guided through a step-by-step application process, and can easily track their onboarding application. The vendor-managed model means the vendor is responsible for maintaining their own compliance documents and information.

Risk-based and tailored prequalification: Felix routes vendors to the right prequalification process depending on their service category, enabling risk-based data collection and compliance checks. Prequalification questionnaires can be specific to a risk profile or project, with information routed to the right person for approval.

Low-risk, automated approval workflows: Approvals against low-risk criteria can be automated, saving more time.

Searchable vendor database: All prequalified and approved vendors form one searchable database for the entire organisation, with the ability to save views for specific business units, projects or regions – reducing administrative duplication.

Compliance tracking and risk mitigation: The platform enhances vendor risk screening capabilities and provides greater visibility across the supply chain. Users no longer need to manually chase vendor insurance and license renewals – Felix manages expiry tracking automatically.

While Felix is purpose-built for high-value, high-risk procurement environments, its vendor management module is also well-suited to any organisation that needs to manage supplier relationships, track performance, and streamline onboarding — regardless of industry. This flexibility makes Felix valuable to a broader range of service-based businesses looking to improve visibility and control across their supply base.

Felix’s vendor management module is used by organisations across construction and critical infrastructure, mining and resources, property and facilities, ports, utilities, manufacturing and community care.

Felix offers a searchable database of vendors for the whole organisation. All prequalified and approved vendors form one searchable database where teams can save views for specific business units, projects or regions – reducing administrative duplication and breaking down siloed working.

Felix gives users a deeper understanding of their vendor through intelligent vendor segmentation and insights for decision points. Flexible segmentation and unique attribute tagging make it easy to filter and locate the right vendor for any given need.

Compliance records are visible against each vendor, along with historical supplier performance. Procurement activity feeds back to the vendor profile, providing deeper vendor insights. Vendors maintain their own data in their own free Felix vendor portal, keeping records current without placing that burden on enterprise organisations.

Interactions are made visible and auditable. Felix helps teams navigate complex risk areas such as HSEQ, compliance and ESG – giving greater understanding of vendor risk across all areas of the business.

Organisations can reduce the time it takes to onboard vendors up to 90% by using Felix vendor management software.